Privacy Policy

VMT Vision Machine Technic Bildverarbeitungssysteme GmbH
Last updated: September 2026 | Version 2.0

VMT Vision Machine Technic Bildverarbeitungssysteme GmbH is pleased about your visit to this website and your interest in our company and our products.

Data protection is important to us. In accordance with Art. 13 GDPR, we inform you below about the nature, scope and purpose of the processing of personal data that we collect during your visit to our website. This information relates to this website and its corresponding subpages. Insofar as our website contains links to third-party websites, these are not covered by this privacy notice.

Data Controller

Company: VMT Vision Machine Technic Bildverarbeitungssysteme GmbH (a company of the Pepperl+Fuchs Group)
Address: Mallaustraße 50–56, 68219 Mannheim, Germany
Email: info@vmt-systems.com
Phone: +49 (0)621 84250-0
Commercial register: HRB 432524, Mannheim Local Court

Data Protection Officer

Our Data Protection Officer is available to answer any questions you may have regarding data protection:

Name: Christian Beckers
Role: Data Protection Officer (group-wide for the Pepperl+Fuchs Group)
Email: dsb@de.pepperl-fuchs.com
Postal address: VMT Vision Machine Technic Bildverarbeitungssysteme GmbH, Attn. Data Protection Officer, Mallaustraße 50–56, 68219 Mannheim

Hosting and Provision of the Website (Webflow)

Provider: Webflow, Inc., 398 11th Street, 2nd Floor, San Francisco, CA 94103, USA

This website is technically provided and hosted on the Webflow platform. When you access our website, Webflow, acting as our processor, automatically processes technical data, in particular:

IP address of the accessing device
Date and time of the request
Browser type and version, operating system
Amount of data transferred and access status
Referrer URL

Purpose: Technically stable and secure delivery of the website
Legal basis: Art. 6(1)(f) GDPR (legitimate interest in a functional and secure website) in conjunction with Art. 28 GDPR (data processing agreement)
Retention period: Server logs are stored by Webflow for a maximum of 30 days and are then automatically deleted.
Third-country transfer: Webflow Inc. is based in the USA. We have concluded a Data Processing Addendum with Webflow. Webflow is also certified under the EU-U.S. Data Privacy Framework (DPF) (adequacy decision of the European Commission of July 10, 2023). EU Standard Contractual Clauses (SCCs) under Art. 46 GDPR are used as an additional safeguard.
More information: https://webflow.com/legal/privacy

Collection and Processing of Personal Data via Contact Forms

Where personal data is requested via contact, inquiry, or order forms on our website, the disclosure of this data by the user is voluntary. This data is processed and used by VMT Bildverarbeitungssysteme GmbH, for example, to respond to your inquiries or to provide you with access to specific information.

Data processed: Name, email address, phone number where applicable, message content, and technical transmission metadata
Legal basis: Art. 6(1)(b) GDPR (pre-contractual / contractual inquiry) or Art. 6(1)(f) GDPR (legitimate interest in processing your inquiry)
Retention period: Your inquiry data is deleted once processing has been completed, unless statutory retention obligations apply. For correspondence relevant under commercial or tax law, retention periods of 6 years (Section 257 German Commercial Code) or 10 years (Section 147 German Fiscal Code) apply.
Processing via Webflow: Form submissions are technically processed and stored via Webflow's infrastructure (see Section 3).
Obligation to provide data: Providing your data is voluntary for making contact but necessary in order to process your inquiry. Without the required fields, we are unable to process your inquiry.

Security

To secure all data stored with us, we implement technical and organizational security measures in accordance with Art. 32 GDPR to protect your information from damage, loss, and unauthorized access. Our website is exclusively delivered via an encrypted HTTPS (TLS) connection. Security measures are regularly reviewed and updated in line with technical developments.

Use of Cookies

This website uses cookies and comparable tracking technologies. Cookies are small text files stored on your device.

Strictly necessary cookies

Strictly necessary cookies (e.g., to maintain a session, remember language settings, or enable Webflow's form functionality) are used on the basis of our legitimate interest under Section 25(2) No. 2 TDDDG in conjunction with Art. 6(1)(f) GDPR. These cookies are essential for the operation of the website and cannot be disabled.

Non-essential cookies (subject to consent)

All other cookies — in particular for analytics or convenience purposes (e.g., Google Analytics, Google Maps, YouTube) — are only set with your prior, active consent under Section 25(1) TDDDG in conjunction with Art. 6(1)(a) GDPR.

On your first visit to our website, a consent banner offers you the option to give, individually adjust, or decline consent. You may withdraw your consent at any time with effect for the future via the cookie settings.

You may additionally control the storage of cookies through your browser settings. Please note that this may limit the usability of certain features of the website.

Web Analytics and Third-Party Tools

These services are only loaded after you have given active consent via the cookie consent banner.

Google Analytics (GA4)

Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

Provided you have given consent, this website uses Google Analytics (GA4). Google Analytics uses cookies or comparable technologies that enable an analysis of website usage. The information generated is generally transmitted to Google's servers and processed there.

Legal basis: Art. 6(1)(a) GDPR (consent)
IP anonymization: IP anonymization is enabled by default in Google Analytics 4. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there.
Retention period: Event data is stored for 2 months; user-related data (linked to cookies, user, or advertising IDs) is stored for 14 months. The retention period is automatically reset upon renewed user activity.
Third-country transfer: Google has self-certified under the EU-U.S. Data Privacy Framework (DPF) (adequacy decision of the European Commission of July 10, 2023). EU Standard Contractual Clauses (SCCs) under Art. 46 GDPR are used in addition.
Withdrawing consent: You may withdraw your consent at any time via the cookie settings.
Browser add-on (opt-out): Alternatively, you can prevent data collection by Google Analytics by installing the Google browser add-on: https://tools.google.com/dlpage/gaoptout
More information: https://policies.google.com/privacy

Google Maps

Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

Provided you have given consent, the Google Maps map service is embedded on this page via an API. Using the map requires the transmission of your IP address to Google; this data may be transmitted to servers in the USA. The map is only loaded after your active consent (two-click / consent solution).

Legal basis: Art. 6(1)(a) GDPR (consent), revocable at any time via the cookie settings
Third-country transfer: EU-U.S. Data Privacy Framework (DPF) + EU Standard Contractual Clauses (SCCs) under Art. 46 GDPR
More information: https://policies.google.com/privacy

YouTube

Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (operator: YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA)

Provided you have given consent, YouTube plugins are embedded on our website. Embedded videos are integrated in enhanced privacy mode and are only loaded after your active consent (two-click / consent solution). Only upon playback is a connection established to YouTube's servers and your IP address transmitted.

Google Fonts

Google Fonts used on this website are exclusively embedded as font files uploaded locally to the Webflow project (custom fonts) and are delivered via our Webflow hosting. No connection to Google's servers is therefore established, and no data (in particular no IP address) is transmitted to Google for the purpose of font display.

Retention Period and Deletion

Personal data stored with us is deleted as soon as it is no longer required for its processing purpose and no statutory retention obligations prevent deletion.

Server logs (Webflow): Max. 30 days — Art. 6(1)(f) GDPR
Contact form data: Until the inquiry is resolved; 6 years (Section 257 HGB) / 10 years (Section 147 AO) where commercially or tax-relevant — Art. 6(1)(b) / (f) GDPR
Google Analytics data: Event data: 2 months; user data: 14 months (reset upon new activity) — Art. 6(1)(a) GDPR
Cookies (strictly necessary): Session cookies: until browser is closed; persistent cookies: max. 180 days — Section 25(2) No. 2 TDDDG
Cookies (subject to consent): According to the respective third-party provider's settings — Section 25(1) TDDDG

Right to Object under Art. 21 GDPR

You have the right, in accordance with Art. 21(1) GDPR, to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Art. 6(1)(f) GDPR (legitimate interests). We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

If we process your personal data for direct marketing purposes, you have the right, in accordance with Art. 21(2) GDPR, to object at any time to processing for such purposes. In this case, your data will no longer be processed for this purpose.

You may submit your objection informally by email to dsb@de.pepperl-fuchs.com.

Your Rights as a Data Subject

In accordance with the general provisions of Art. 12 GDPR, you have the following rights:

Right of access (Art. 15 GDPR): You may request information about the data processed concerning you.
Right to rectification (Art. 16 GDPR): You may request the correction of inaccurate data.
Right to erasure (Art. 17 GDPR): Under certain conditions, you may request the deletion of your data.
Right to restriction of processing (Art. 18 GDPR): You may request the restriction of the processing of your data.
Right to data portability (Art. 20 GDPR): You may receive your data in a structured, machine-readable format.
Right to object (Art. 21 GDPR): See the dedicated Section 9 above.
Right to withdraw consent (Art. 7(3) GDPR): Where processing is based on your consent, you may withdraw it at any time with effect for the future.

Note on automated decision-making and profiling (Art. 13(2)(f) GDPR): We do not make any decisions based solely on automated processing — including profiling — that produce legal effects concerning you or similarly significantly affect you.

Right to Lodge a Complaint with a Supervisory Authority

In accordance with Art. 77 GDPR, you have the right to lodge a complaint with a data protection supervisory authority. The supervisory authority responsible for VMT Bildverarbeitungssysteme GmbH is:

Authority: State Commissioner for Data Protection and Freedom of Information Baden-Württemberg (LfDI BW)
Address: Königstraße 10a, 70173 Stuttgart, Germany
Email: poststelle@lfdi.bwl.de
Website: www.baden-wuerttemberg.datenschutz.de

This is without prejudice to your right to contact the data protection supervisory authority of your habitual residence or place of work.

Contact for Data Protection Inquiries

If you would like information, require clarification, or wish to exercise your rights, please contact our Data Protection Officer:

Name: Christian Beckers – Data Protection Officer
Email: dsb@de.pepperl-fuchs.com
Postal address: VMT Vision Machine Technic Bildverarbeitungssysteme GmbH, Attn. Data Protection Officer, Mallaustraße 50–56, 68219 Mannheim

Changes to this Privacy Notice

VMT Bildverarbeitungssysteme GmbH reserves the right to amend this privacy notice in order to keep it in line with current legal requirements at all times, or to reflect changes to our services. The current version can always be accessed on our website. We will inform you appropriately of any material changes.